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Employee Termination Form

Employee Termination Form

About You

Let us know who we're working with. We'll use this as the primary contact for any follow-up questions related to this request.

Name

Termination Details

Please provide the details below so we can act quickly. The more notice we have, the smoother the offboarding — but if this is happening today, call us at 207-772-5678 and we'll prioritize it immediately.

What's the name of the terminated employee?
What day and time should the off-boarding be scheduled for?
Off-boarding includes disabling the users systems access to e-mail, and cloud and premise company data. If you don't have a firm date yet, just skip this question.
Will this termination need to be handled with EXTRA discrection?

Email Forwarding & History

Let us know what should happen to this person's email after they leave. Forwarding, archiving, or full deletion — we'll handle it based on your instructions. If you're unsure, we recommend forwarding to a manager temporarily while you sort out the details.

Does the ex-employee have a company email address?

Company Data & OneDrive

Any files stored in this person's OneDrive belong to your organization — but accessing them requires deliberate action. Let us know if you need data preserved, transferred, or reviewed. Don't leave it to chance; unclaimed data has a way of disappearing quietly.

Does the ex-employee have data on their company issued computer that will need to be saved and delegated?
This might include data in OneDrive for Business and data local to the computer such as Desktop, Documents, and Pictures folders.
Besides OneDrive for Business and the Desktop, Documents, and Pictures folders on their computer, are there any other applications or data unique to the computer that must be saved?
This can be anything from Quickbooks to label maker programs, to internet bookmarks.

Wrapping Up

Almost done. Any additional context you can share helps us handle this cleanly and completely. Once submitted, we'll review everything and follow up if we have questions. Thank you for staying on top of this — proper offboarding protects everyone.

When will this ex-employee's position be filled?
Does the ex-employee's computer need to be disposed of or recycled?